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Author’s Guide

Thank you for choosing The South Asian Journal of Medicine (SAJMED) for publishing your article. We are committed to bringing excellent research work in medicine and allied health and biological sciences. Our aim is to improve the knowledge of physicians by bringing the best research and guidelines.

SAJMED is an open access journal which provides articles freely available to the public with permission to reuse it. The articles are available with the libre open access under the instructions of Berlin Declaration on Open Access to Knowledge in the Science and Humanities. The articles are available for all academic purposes.

Scope

We are keen on unique research that will change clinical practice or show us something new about the science of diseases. We likewise distribute surveys, cases, critique, and other substance of enthusiasm to the restoration group. All manuscripts are accepted for publishing on the understanding that they have not been published or being considered for publication elsewhere.

We are expecting manuscripts with high accuracy, novelty, and importance. The manuscript requires being checked for similarity index with various software and online sources. None of the manuscripts should exceed 19% of similarity, otherwise will be rejected.

Submission of New Manuscript 

A new manuscript will be submitted totally online through our online article submission system by filling out all the required fields in the form followed by attachment of manuscript file. If you have any issue with the manuscript submission, please contact us through Email: info@sajmed.com. However, Submission of manuscript directly through the email without registration is not acceptable. The manuscript should contain high-quality figures, while some of the high-resolution pictures (if available) should be sent separately.

Manuscripts should be in English US typewritten using Times New Roman and font size 12 on A4 size paper with 1ʺ margin on each side and double-spaced throughout. All pages must be numbered in the lower right corner and line-numbered continuously.

Additionally, the rules are as per the “Suggestions for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals,” distributed by the International Committee of Medical Journal Editors.

Manuscript Handling/Processing Fee & Publishing Cost

Regional:

For every submitted manuscript, there is a manuscript handling/processing fee of Rs. 3,000 (Nonrefundable) with effect from May 01, 2018. Authors of an accepted manuscript will have to pay Publishing cost of Rs. 5,000 in addition to processing fee on acceptance of their manuscript. This amount must be paid through bank draft in favor of “The South Asian Journal of Medicine.” Payment through a cheque is not accepted. Authors of the countries within the South Asian region must send the exact amount equivalent to the processing and publishing fee in Pakistan rupees.

Foreign

Author(s) of manuscripts belonging to the countries outside the South Asian region have to pay manuscript handling/processing/ publication charges of US$100 on acceptance of their article.

Reprints and permissions

Reprint service

Reprint services are available for those requiring professional quality reproductions of articles. Please click here to download Pricing and shipping details

Open access articles

The open access articles published in The South Asian Journal of Medicine, are made available under the Creative Commons Attribution (CC-BY) license, which says that they are accessible online without any restrictions and can re-use it in any way, subject only to proper attribution (which, in an academic context, usually means citation).

The re-use rights enshrined in our license agreement include the right for anyone to produce printed copies themselves, without formal permission or payment of permission fees. As a courtesy, however, anyone wishing to reproduce large quantities of an open-access article (100+) should inform the copyright holder and we suggest a contribution in support of open access publication.

Free articles

Articles published in the current issue of SAJMED are available online without charge or other barriers to access. However, all other sections of the journal require a user to register before accessing these articles.

Figures and tables

Reproduction of figures or tables from an article is permitted free of charge and without formal written permission from the publisher or the copyright holder, provided that the figure/table is original, The South Asian Journal is duly identified as the original publisher, and that proper attribution of authorship and the correct citation details are given as acknowledgment.

Preparation of manuscript

The South Asian Journal of Medicine’s editorial board has approved the following article format for the journal. These guidelines are outlined according to the instructions given by the ICMJE.

A manuscript must be in the following formats:

A manuscript must comprise of the following sections, except those explained below.

  1. Title Page
  2. Abstract
  3. Keywords
  4. Introduction
  5. Materials and Methods
  6. Results
  7. Discussion
  8. Acknowledgment
  9. References

Title Page

The following instructions must be strictly followed during outlining a manuscript.

Article title

The title must be concise and provide a detailed description of the complete article and should reflect the objective of the study. The title will be no more than 40 characters (including letters and spaces) on the title page and also as a separate entry in an electronic submission system on our webpage.

Author information: Each author’s name with the first and last name followed by a highest academic degree in hand should be mentioned in the line. Name of the department(s) and institution(s) or organization(s) where the work should be attributed, should be specified. The title page should list the corresponding authors’ telephone, fax numbers, and e-mail address.

Disclaimers and Source(s) of support: Authors should clearly mention the source(s) of support in the form of grants, equipment, drugs, or all of these.

Abstract

Structured abstract should be provided with not more than 250 words in case of an original article, 200 words in case of systematic reviews and 150 words in case of any other short communication. The abstract should be briefly described in 4 paragraphs titled with background, Methods, Results, and conclusion followed by keywords.

Introduction

Provide global, regional and local latest reports on the problem mentioned by the author(s) if applicable. State the background for the study, that is, the nature of the problem and its significance. Research objective, or hypothesis tested by, the study or observation. Give the reason(s) why and how the study will be beneficial. Cite only directly pertinent references and do not include data or conclusions from the reported work.

Methods

The methods section should be clear about how and why a study was done in a specific way. The Methodology should be in such a way that other person accessing it should also be able to draw the results. The section should consist of information that was available at the time when the study was outlined or planned. The methodology should be briefly described study design, sample selection, sample collection criteria and all other laboratory or clinical trials performed, all drugs and chemicals (use generic names), dose(s) and route(s) of administration in a sequential way. The section should include a statement showing that the research was approved or exempted from a responsible institutional or national review committee. If there is no formal ethical committee available, then it should be insured in the statement that the research was conducted according to the principles of the Declaration of Helsinki 2013.

Statistics

Analysis of a scientific question is almost impossible without applying a proper statistical test. For the reason, a proper study design must be selected and a suitable testing parameter must be formulated. In a statistical test, the probability of some data that has been observed can be calculated.

  • The measurement of p-value, whether it is large or small and whether to reject a null hypothesis or not. It must be ensured that the p-value is more or less than the level of significance. P values larger than 0.01 should be reported to two decimal places, those between 0.01 and 0.001 to three decimal places; P values smaller than 0.001 should be reported as P<0.001. Exceptions to this policy include P values arising in the application of stopping rules to the analysis of clinical trials and genetic-screening studies.
  • All the decisions taken in a statistical study must be based on a scientific question and a statistical test must be selected before data collection.
  • In case of surety, that the intervention will go in our chosen direction. Then a one-tailed test will be applied.
  • Two types of criteria are required for the statistical test.
  1. For a testing variable, the scale of measurement must be continuous, binary or categorical.
  2. Study design types will be either paired or unpaired.
  • Fisher’s exact test should be used for binary data in unpaired samples. A 2×2 table should be used to compare treatment effects or the frequency of side effects in two different treatment groups.
  • For comparison of two groups or more than two of the outcome variable, a Chi-square test should be used.
  • The investigators should control type1 error during comparison of two or more measured outcomes.
  • The details about randomization, experimental subjects should be given.
  • Tables and figures should be limited to those outcomes which needed an explanation.
  • Avoid duplication strictly in any case.
  • Define statistical terms, abbreviations and symbols used.
  • Do not use technical terms for non-technical purposes. For example: random, significance, normal, correlation etc.

Results

Results should be presented in logical sequence in the form of text, tables, and figures, giving the main or most important findings first. Do not repeat all the data in the tables or figures in the text; emphasize or summarize only the most important observations. Provide data on all primary and secondary outcomes identified in the Methods Section.

Numeric results should be given in both derivatives such as percentages and in the absolute numbers which were used for calculation of derivatives and attach specific statistical significance to them if any. Restrict tables and figures to those needed to explain the argument of the paper and to assess supporting data. Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables.

Reporting separately of the data by demographic variables, such as age and sex, facilitate pooling of data for subgroups across studies and should be routine, unless there are compelling reasons not to stratify reporting, which should be explained.

Discussion

Emphasize the new and important aspects of the study and the conclusions that follow from them in the context of the totality of the best available evidence. Do not repeat in detail data or other information given in other parts of the manuscript, such as in the Introduction or the Results section. For experimental studies, it is useful to begin the discussion by briefly summarizing the main findings, then explore possible mechanisms or explanations for these findings, compare and contrast the results with other relevant studies, state the limitations of the study, and explore the implications of the findings for future research and for clinical practice.

Conclusion

Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not adequately supported by the data. In particular, distinguish between clinical and statistical significance. Avoid claiming priority or alluding to work that has not been completed.

Acknowledgments

Those people who have contributed intellectually to the research, but do not qualify for authorship may be named and the function or contribution is described. Persons whose names are included in the acknowledgment section must have given their permission to be named. Author(s) are responsible for getting a written permission from the person(s) acknowledged by name.

References

The South Asian Journal of Medicine generally followed the Vancouver style for references in the articles. References should be cited in consecutive numerical order at first mentioned in the text and designated by the reference number in superscript. References appearing in a table or figure should be numbered sequentially with those in the text.

Unpublished observations and personal communications are allowed to be referenced; however, written not verbal communications can be noted as such in the text. Authors are responsible for the accuracy of all references and must verify them against the original document before submission.

References should be followed in the standards, summarized in the NLM’s International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals: Sample References webpage and detailed in the NLM’s Citing Medicine, 2nd edition.

Tables

A table should be typed double-spaced on a separate page. Submission of tables in the form of photographs is strictly prohibited. Tables should be self-explanatory and should supplement, not duplicate the text. Place explanatory matter in footnotes, not in heading. If abbreviations are used in the table give full text at the bottom of the table.

Figures and Illustrations

All figure legends should be in one double-spaced electronic document (Word Doc or PDF). You need to insert figures in the text file and will send your figures separately if needed. It is requested to send high-resolution figure files for a clear view. Legends for all figures should be included in the file with the text and should not appear on the figures.

 Photographs of Patients

If you are going to use photographs of patients, so they should either be not identifiable or the photographs should be accompanied by a written permission to publish them. Please download our Consent form for publishing patient(s) photographs.

Indicate all modifications, selective digital adjustments in all digital images. Please ensure that your figures meet the following criteria:

  1. None of the images have been duplicated within or published elsewhere.
  2. Any change in accordance with brightness, shading, or complexity has been made to the whole picture and does not distort any component of the original picture.
  3. No particular component in a picture has been upgraded, darkened, moved, uprooted or presented.
  4. Original source/data where the images were prepared are available.  We may request to see the data.

For Illustrations

Please submit a digital file of a clear conceptual sketch of the figure and a comprehensive legend to use as a reference. We accept electronic files for illustrations in the following formats and applications:

PDF, GIF, JPEG, BMP

VIDEOs

Video files which are submitted for consideration for publication on the Journal’s Web site should be in a complete and final format and at as high a resolution as possible. Any editing of the video will be the responsibility of the author.

The Journal accepts video files submitted in the following formats:

AVI or MPEG

The file should not be more than 10 MB in size and should be made available for downloading. A still image from the video should be submitted for use in a non-animated form to be linked to the video.

Note: If you are going to use photographs of patients, so they should either be not identifiable or the photographs should be accompanied by a written permission to publish them. Please download our Consent form for publishing patient(s) photographs.

Units of Measurement

Measurements of length, height, weight, and volume should be reported in metric units (meter, kilogram, or liter) or their decimal multiples. Temperatures should be in degrees Celsius. Blood pressures should be in millimeters of mercury. Drug concentrations are also needed to be reported in either SI or mass units, but the alternative should be provided in parentheses where appropriate.

Abbreviations and Symbols

Use only standard abbreviations; use of nonstandard abbreviations is strictly prohibited. Avoid abbreviations in the title of the manuscript. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used on the first mention unless the abbreviation is a standard unit of measurement.

Cover Letter

Submit a cover letter containing complete contact information for the corresponding author (affiliation, postal/mail address, email address, and telephone number) and a statement that the research protocol was approved by the relevant institutional review boards or ethics committees and that all human participants gave written informed consent. Also, identify those people who analyzed the data.

Set Your Article Accordingly:

RESEARCH ARTICLE:

It must be a maximum of 3500 words, including a 250 word structured abstract and title page. There is a maximum of 4 tables or figures with no more than 40 references.

REVIEW ARTICLE:

The article must consist of a maximum of 4500 words, including 200 words of a structured abstract and title. Maximum 5 tables or figures and no more than 50 references are allowed.

SHORT REPORT/SHORT COMMUNICATION/ CASE REPORT:

Maximum 1500 words, including title page and structured abstract and no more than 2 tables or figures. The short communication must not exceed 15 references and not signed by more than 5 authors.

  1. Case Report should consist of:
  2. a) Abstract
    b) Introduction
    c) Case Report
    d) Discussion
    e) Conclusion
  3. Short Report must consist of:
  4. a) Abstract
    b) Introduction
    c) Patient(s) Method(s) and Results
    c) Conclusion
  5. Special Communication:
  6. a) Abstract
    b) Introduction
    c) Methods and Results
    d) Conclusion

 LETTERS TO THE EDITOR:

Maximum 300 words if the letter is in reference to the recent journal’s article, or 450 words in all cases with no more than 8 references and only 1 table or figure. The letter must not be signed by more than 3 authors. Letter to the editor in context to the previous article must reach to the editor within a 1 month time of its publication.

Proofs

Upon satisfactory revision and acceptance, the manuscripts will be typeset. Proofs will be sent to author(s) for correction via E-mail, which should be returned within 72 hours. Only minor corrections/changes at this stage are permissible.

Special Instructions

The editorial board of the South Asian Journal of Medicine is encouraging the authors to follow the guidelines of the following bodies in the preparation of a manuscript.

  1. EQUATOR (Enhancing the Quality and Transparency Of health Research) for reporting articles.
  2. CONSORT (Consolidated Standards of Reporting Trials) for randomized trials.
  3. STROBE (Strengthening the Reporting of Observational studies in Epidemiology) for observational studies.
  4. PRISMA (Preferred Reporting Items for Systematic Reviews and Meta-Analyses)for systematic reviews and meta-analyses.
  5. STARD (Standards for the Reporting of Diagnostic) for studies of diagnostic accuracy.